Position title
Office Administrator
Description

Our Düsseldorf kindergarten location has a new modern building and at this location we prepare around 100 children from the age of three for primary school in a multilingual environment. The kindergarten children are taught according to the same academic program as in our kindergarten in Neuss, making the transition to the ISR Primary School easier for the children.

The groups in our kindergarten are divided according to age. In this way, our highly qualified Early Years Educators, as well as the Early Years Assistants, can optimally address the needs of each individual child. The kindergarten in Düsseldorf-Niederkassel is open almost all year round, offering the children an enriching academic program as well as numerous opportunities for development through afternoon activities. The extended care hours offer families the opportunity to flexibly arrange their daily schedule while knowing their child is in the best hands.

We offer an enriching academic-based program with lessons in English, Math, and German where children can learn in a joyful way and can take the first steps toward developing reading and writing skills. Our preschool curriculum is a flexible program tailored to the needs of each child.

We are seeking a full-time office administrator for our kindergarten in Düsseldorf.

Responsibilities
Administrative Tasks:
  • Coordination of administrative procedures and systems
  • Streamlining processes and optimization where feasible
  • Handling enrollment of children
  • Maintaining pipeline as well as digital info/data on official platforms/sites
  • Managing all requests from parents, staff, and Management
  • Translating of documents and interpretation during meetings
  • Carrying out clerical tasks and administrative procedures
  • Compiling weekly ISR News
  • Drafting the Kindergarten calendar
  • Executing various day-to-day administration tasks
  • Working closely with the Marketing-, Admissions-, Accounting- and Registrars- Management Team of ISR
Organisational Tasks:
  • Managing the office and the schedule/deadlines of the Kindergarten Director
  • Bookings for team events/meetings
  • Organizing staff orientation at the beginning of the year
  • Assistance with Kindergarten events
  • Ensuring the smooth and adequate flow of information within the Kindergarten
  • Monitoring of inventory of office/kindergarten supplies
  • Controlling costs and expenses to assist in budget preparations
  • Overseeing the maintenance and cleanliness of the kindergarten
Parent Communication:
  • Handling requests from potential new families
  • Giving tours of the Kindergarten to interested families
  • Dealing with parents’ requests and, as needed, passing these queries onto the team/management
  • Liaise between the parents and the educator team to ensure a seamless transmission of information
Skills and Experience
  • Native English speaker preferred, excellent command of written and spoken German
  • Successfully completed commercial training or university studies
  • Three years’ experience in administration preferred
  • Ability to work under pressure in a fast-paced environment
  • A high degree of communication skills and a friendly approachable manner
Job Benefits

We will expect you to establish your value in a fast-pace rewarding workplace and in return will offer a range of career development opportunities.

If you are enthusiastic and highly motivated, relish a challenge and believe that you could contribute to the growth and development our kindergarten, we would like to hear from you.

Come and meet us, you will be glad that you did!

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Beginning of employment
June or July, 2024
Industry
Education
Job Location
Niederkasseler Kirchweg 36, Düsseldorf, NRW, 40547, Germany
Valid through
August 31, 2024
Date posted
May 8, 2024
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Many thanks for your application and your interest in a position at ISR International School on the Rhine.

In the next step, we will screen your application against our current vacancies and the specific requirements of the position and will be in touch if you are selected for the second stage of the process or if we see you fit with the criteria for a similar position. Unfortunately, we are not able to personally speak to all potential candidates.

In the meantime, we would like to wish you every success in your career.

Kind regards

ISR HR Team