Position title

Office Administrator

Description

Our Düsseldorf kindergarten location has a new modern building and at this location we prepare around 100 children from the age of three for primary school in a multilingual environment. The kindergarten children are taught according to the same academic program as in our kindergarten in Neuss, making the transition to the ISR Primary School easier for the children.

The groups in our kindergarten are divided according to age. In this way, our highly qualified Early Years Educators, as well as the Early Years Assistants, can optimally address the needs of each individual child. The kindergarten in Düsseldorf-Niederkassel is open almost all year round, offering the children an enriching academic program as well as numerous opportunities for development through afternoon activities. The extended care hours offer families the opportunity to flexibly arrange their daily schedule while knowing their child is in the best hands.

We offer an enriching academic-based program with lessons in English, Math, and German where children can learn in a joyful way and can take the first steps toward developing reading and writing skills. Our preschool curriculum is a flexible program tailored to the needs of each child.

We are seeking a full-time office administrator for our kindergarten in Düsseldorf.

Responsibilities

Administrative Tasks:

Coordination of administrative procedures and systems
Streamlining processes and optimization where feasible
Handling enrollment of children
Maintaining pipeline as well as digital info/data on official platforms/sites
Managing all requests from parents, staff, and Management
Translating of documents and interpretation during meetings
Carrying out clerical tasks and administrative procedures
Compiling weekly ISR News
Drafting the Kindergarten calendar
Executing various day-to-day administration tasks
Working closely with the Marketing-, Admissions-, Accounting- and Registrars- Management Team of ISR

Organisational Tasks:

Managing the office and the schedule/deadlines of the Kindergarten Director
Bookings for team events/meetings
Organizing staff orientation at the beginning of the year
Assistance with Kindergarten events
Ensuring the smooth and adequate flow of information within the Kindergarten
Monitoring of inventory of office/kindergarten supplies
Controlling costs and expenses to assist in budget preparations
Overseeing the maintenance and cleanliness of the kindergarten

Parent Communication:

Handling requests from potential new families
Giving tours of the Kindergarten to interested families
Dealing with parents’ requests and, as needed, passing these queries onto the team/management
Liaise between the parents and the educator team to ensure a seamless transmission of information

Skills and Experience

Native English speaker preferred, excellent command of written and spoken German
Successfully completed commercial training or university studies
Three years’ experience in administration preferred
Ability to work under pressure in a fast-paced environment
A high degree of communication skills and a friendly approachable manner

Job Benefits

We will expect you to establish your value in a fast-pace rewarding workplace and in return will offer a range of career development opportunities.

If you are enthusiastic and highly motivated, relish a challenge and believe that you could contribute to the growth and development our kindergarten, we would like to hear from you.

Come and meet us, you will be glad that you did!

Contacts

jobs@isr-school.de

Hiring organization