Position title

Assistant for Secondary School

Job Overview

ISR is accredited by the German authorities as an ‘Anerkannte Internationale Ergänzungsschule’ (International Supplementary School) and by the US accrediting agency Cognia (formerly known as AdvancED). ISR is an IB World School authorized to offer the IB Diploma Programme, and also offers Cambridge Assessment International Education (CAIE) IGCSE courses. The school is a certified member of the Council of International Schools (CIS).

We are seeking a skilled and experienced full-time Assistant to join our Secondary School. Secondary School comprises grades 7 to 12. The position of the Assistant (m/f/d) involves administrative, organizational, project and other duties. The Assistant will work with the Secondary School team and will primarily provide support and assistance in the day-to-day running of the school.

Key Roles and Responsibilities

Organizational Tasks

Preparation of examination and invigilation timetables.
Coordinate and organize meetings of students, parents, and teachers, including sending out email invitations, updating agendas, and taking minutes.
Updating documentation on an annual basis.
Organization of timetable.
Time table and course Administration.
Managing the calendar of the Secondary School Leadership.
Tracking attendance and discipline.

Administrative Tasks

Attend meetings and support administrative requirements.
Take care of communications, e.g. drafting emails and letters on behalf of office staff.
Providing support to the Secondary School Team with their day-to-day tasks, including updating the Secondary School News, scheduling observations, managing to do lists, etc.
Carry out clerical tasks and administrative procedures.

Projects and Other

Supporting all policy and (re-)accreditation processes.
Assist the External Exams Coordinator with examinations.
Carry out data entry as required

Qualifications

Successfully completed commercial training or university studies.
Ability to work effectively under pressure in a fast-paced environment and meet deadlines.
Preferably, a minimum of three years of proven experience in an administrative or assistant role.
Proficiency in office management systems and procedures.
Excellent communication skills and a friendly manner.
Strong time management skills with the ability to multitask and prioritize work.
Flexible approach to work and a keen eye for details.
Exceptional written and verbal communication skills in English.
Basic knowledge of German is desirable.
Proficient in MS Office, particularly Excel and PowerPoint.
Willingness to occasionally work additional hours when necessary.

Job Benefits

We will expect you to establish your value in a fast-pace rewarding
workplace and in return will offer a range of career development
opportunities.
We can offer you a dynamic school environment that has
established a reputation of academic excellence and is always
striving to improve. You will always be supported by committed and
welcoming colleagues, confident hardworking students and a very
loyal school community.
If you are enthusiastic and highly motivated, relish a challenge and
believe that you could contribute to the growth and development
our school, we would like to hear from you.

Contacts